WHAT YOU WILL BE DOING:
As Administrator, you will be a crucial member of our team, responsible for ensuring the smooth and efficient operation of daily activities within the organization. This role demands an individual who is highly organized, detail-oriented, and adept at multitasking in a fast-paced environment. A significant aspect of this position involves managing and coordinating travel arrangements for team members, alongside providing translation services as needed.
Responsibilities
- Arrange all aspects of travel for team members, including flights, accommodation, ground transportation, and itineraries.
- Work closely with travel agencies and vendors to secure the best rates and accommodations.
- Ensure compliance with the company’s travel policies and procedures.
- Stay informed about travel advisories, visa requirements, and other travel-related updates.
- Assist in resolving any travel-related issues that may arise, ensuring minimal disruption to the traveller’s schedule.
- Greet scheduled visitors and direct them to the appropriate area or person.
- Coordinate and arrange internal and external meetings, and prepare agendas and minutes of meetings.
- Work closely with the Office Coordinators to ensure the seamless delivery of services to and from the division’s projects.
- Draft or compose routine correspondence to include sales proposals, presentations, and general advertising support to other departments.
- Organise and maintain file systems, and e-file correspondence, invoices and other records.
- Make copies of correspondence or other printed materials.
- Prepare outgoing mail and correspondence, including e-mail and faxes.
- Take and transcribe dictation in English and/or Arabic, and compose and prepare confidential correspondence, reports, and other complex documents when necessary.
- Create and maintain database and spreadsheet files.
- Carry out related tasks as assigned from time to time.
QUALIFICATIONS AND SKILLS
- Master’s Degree in relevant field (Preferred)
- PC and Systems proficiency with satisfactory level in typing skills
